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Rotary Club
of
July 28, 2025
Club Administration
InterRotary District Joint Meeting wIth Rotary club of Nagercovil Town and Thiruvalla
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Strengthening the Club - One Time Reporting to be submitted along with the report of January 2025
Club Administration
Membership
Inter Club Events
Public Image
Service Projects - Vocational Service
Service Projects - Community Service
International Service
Youth Service
The Rotary Foundation
District Project -OPPOL ABHAYA
District Project - VIDYA
District Project - SHREYA
District Project - ASHA
District Project - NIRMALA
District Project - JANANI
Corporate Social Responsibility - CSR
Signature/ Continuing Projects
Rotary Limb Camp
ROPE- Rotary Police Engagement Women Safety Program
MOCHANAM - Prevention Of Drug Abuse
RISE (Rotary Initiative For Sporting Excellence)
Rotary Fellowship
Organising Fund Raising Programmes
FIRE (Family Involved Rotary Entertainment) - ZONAL LEVEL
FIRE (Family Involved Rotary Entertainment) - REVENUE DISTRICT LEVEL
FIRE (Family Involved Rotary Entertainment) - DISTRICT LEVEL
Star Rotarians
District Project - BHOOMIKA
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Submitting KYC (Know Your Club), Strategic Planning and Goal Setting Forms
Appointment of Club Trainer
Appointment Club IT Officer
Exhibiting District Theme in envelopes, Letter-heads, podium etc
Conducting Club Officers Training Programme
Publishing club directory with photographs for 2025-26
Maintaining club history and record
Attendance Register Maintenance
Minutes book of BoardMeeting
Budget for current year (2025-2026)
Audited accounts of previous year (2024- 2025)
Establishing a club website
Eligible for grant (TRF and/or District Grant)
Setting goals in Rotary Club Central
Adoption and maintaining CLP based Club byelaws and constitution
Reporting the name of president Nominee before 31st December 2025 (Dec 2025)
Conduct of Annual General Body Meeting of the club before 31st Dec 2025
All members of the club registering in member access
Uploading of activities at Rotary Central
Club bringing out Installation Bulletin (Print only)
Weekly continuous bulletin (minimum 40 Nos).
Monthly continuous-Bulletin(minimum-10Nos)
Bimonthly continuous bulletin minimum-5Nos (Both Print and e-bulletin)
Conduct of Picnic-Family/Rotarians/Rotary Anns
Monthly reporting before 20th of the succeeding month
Observing special date/week and designated month programmes/projects
Recognizing Anns and Annets on their achievement (max 260)
Conduct of Classification talk (max.200)
Regular weekly meeting (per meeting)
Weekly meeting with Rotarian speaker(additional)
Weekly meeting with guest speaker(additional)
Monthly family meeting
a)Joint meeting with other Clubs - Intra Zone Joint club Meeting
b)Joint meeting with other Clubs - Inter Zone Joint Club Meeting
c)Joint meeting with other Clubs - Intra Revenue District Joint Club Meeting
d)Joint meeting with other Clubs - Inter Revenue District Joint Club Meeting
e)Joint meeting with other Clubs - Inter District Joint Club Meeting and Projects
Conduct of Ann?s and Annets day celebrations
Celebrating Charter day by conducting family meeting
Honouring Charter President , Charter members
Honouring Past Presidents (additional)
Honouring the spouse of Charter members or Charter President if the Rotarian is no more (additional)
Implementing a service project of great publicity and at the same time beneficial to the community on the Charter day itself or other activities on merits
Organizing Family of Rotary Entertainment Programme other than CA12
Honoring parents of Rotarians and Rotary Anns. 100/person. (max.200)
Observing Wedding Anniversary/Birthday of Rotarians by wishing at their homes.
Forming Anns Forum in the club
Silver privilege club ? 100% Retention throughout the year
Gold privilege club?Add 5 new Members?Additional
Diamond privilege club?Add 10 new members? Additional
Platinum privilege club?Chartering a new club
Inducting Spouse of Rotarian in the club
Inducting a new member to the club
Inducting more than 10 members - for each member exceeding 10
Inducting a lady Member (other than Spouse)
Inducting second generation Rotarians
Inducting new member below 40 years of age
Inducting a former or existing Rotaractor
For increasing sustaining membership to 30 or Above (club below 20 members as on July 2025)
Audio ,Visual Publicity (Billboard, newspaper, radio) of the clubs showing the project with OPPOL logo
Organising new member orientation programme Club level
Organising new member orientation programme at Zonal level with minimum 5 members from each club
Organising new member orientation programme at Multi Zonal level with the presence of concerned AGs
Sponsoring new Club before March 2026
Submitting biodata and photo of new inducted Rotarians to Rotary club Central ( per Rotarian)
Every new member registered with Rotary International
Organizing zonal level events
Organizing multi zonal events
Organizing Revenue District level events
Organizing District level events
Attending zonal level events (per Rotarian)
Attending multizonal level events (per Rotarian)
Attending Revenue District level events (per Rotarian)
Attending District level events (per Rotarian)
Conducting Press Conference prior to Installation, Governor?s Visit or any OPPOL Project
Publicizing Projects in Print Media (Newspaper Clipping required)
Publicizing Projects in Visual Media
Club website
Club Facebook/Insta/ LinkedIn and other social media account
Uploading reels in District Facebook/ Insta page
Installing Public Image tools like Convex Mirror (Min 2ft dia)
Installing Rotary hoardings (Min150 sqft/hoarding) for each one
Installing hoardings showing OPPOL projects (Min100sqft/)
Display of Rotary Projects in an Event
?End Polio Now? Drive
Stickers with OPPOL Logo in lockup with Rotary Logo on various products distributed by the clubs
Stickers with CREATE YOUR OWN LEGACY Logo in lockup with Rotary logo on various products distributed by the clubs
Sponsoring hydrogen balloon ? per balloon with Rotary Logo and OPPOLand CREATE YOUR OWN LEGACY logos
Publicising OPPOL projects in association with corporate/ NGO/ Govt./ other clubs (Leaflets or newspaper clipping or other publicity material required)
Celebrity Endorsement for Club projects
Brand ambassador for Club projects
Organising projects in association with Corporate/ NGO/ Govt./other Clubs (Notices or News paper clipping or other publicity material required)
Organizing programmes in association with Residence Association, Welfare of Old age people or orphans like conducting dinner meeting at Their premises
Meals a Day programme (Min food for 100 persons)
President/Secretary addressing School Assembly (per meeting)
ConductingZonal/MultiZonal/Revenue District Level Public Image Seminar
ConductingZonal/MultiZonal/Revenue District Level Public Image Seminar
ConductingZonal/MultiZonal/Revenue District Level Public Image Seminar
Conduct of vocational training programme for youth
Career Guidance and Development Programme for School/ College students
Skill development initiatives
Entrepreneurship development programme
Promotion of the 4 way test
Engage your community by hosting a group event for professionals, community organisation or Rotary alumni and report in Rotary Club Central
Any other vocational service activities eg. talk organized in clubs, Industrial visit etc,
Fund raising programme for community service
Forming Rotary Community Corps (RCC)
Conducting Medical camp (per camp)
Medical camp for non communicable diseases
Aid to Special schools
Blood donation camp
Any other exceptional community service activities not included above depending on the Merit of projects (100-500 points)
SNEHABANDHAN - Sponsoring Rs. 25000 towards marriage of a poor and needy lady
SNEHABANDHAN - Sponsoring Rs. 50000 towards marriage of a poor and needy lady
SNEHABANDHAN - Sponsoring Rs. 100000 towards marriage of a poor and needy lady
SNEHABANDHAN - Complete expenses of marriage
Rotary Foundation in formation at club meeting
Participants in RI convention (per Rotarian)
Sponsoring a Youth Exchange candidate
Hosting a Youth Exchange candidate
Inviting a former Youth Exchange member to Address Club meeting
Serving as an international volunteer on the project of a club outside India
Sending a candidate for Vocational Training Team (VTT)
Celebrating Rotary Day on February 23
Partnering with an International Club for a Service Project other than under Global Grant
Liaison with Rotary Clubs outside India in any other Rotary activities (Maximum100x2=200)
Any other exceptional activities not included above
Forming a new Rotaract club
Continuing an existing Rotaract club
Forming a new Interact club
Continuing existing Interact club
Organising RYLA Club level
Organising RYLA Zonal level
Organising RYLA in Revenue District level
Organising RYLA District level
Sponsoring Youth for District /Inter District/ Club RYLA
Conducting sports and games competitions/ Quiz at club level for youth
(-do-) at Zonal Level
(-do-)at District Level
Any other exceptional activities other than the above
Support to TRF
Registering for a Global Grant project as Host Partner
Registering for a Global Grant project as International partner
Arrange a function to recognize PHF, MPHF, Major Donors, Bequest society Members, Benefactors and AKS members in Rotary year 2025-26 (each function)
100% RFSM club-Rotary year 2025-26
Every drop counts program (100% members contributing minimum $25 to TRF)
Club qualifying to receive grant
One PHF during the year (per head) (for every $100 contribution)
One MPHF during the year (per head) (for every $100 contribution)
One Major Donor during the year (per1000$)
Level two Major Donor during the year(per1000$)
Named Endowment Fund with minimum $25,000 per fund
One AKS member during the year
Term Gift by non-Rotarian($30,000min)
EREY CLUB ( Every Rotarian Every Year @ 25$ per capita)
100% PHF club
100% MPHF club
Named Endowment Fund with minimum $25,000 per fund
Pooled Endowment Fund with minimum $25,000 per fund
Publicity on National Immunization Day like Rallies, Public meeting
Club Polio Booth (per booth)
Provide transportation on National Immunization Day for Volunteers
Providing food for volunteers on NIDs (per volunteer)
CLUB EXCELLENCE AWARD - Entering goals in Rotary Club Central before June 30 2025
CLUB EXCELLENCE AWARD - Any other exceptional activities not included in the above
To Empower destitute women/ girls by building a home and providing a safe environment (600 sq ft home minimum)
Start a Geriatric care home
One stop Centre for women facing domestic vio- lence
Build Working Women?s H ostel
Participate in the ABHAYA ? Kottayam Project
Donating Rs 1 lakh to the Project
Donating Rs 2 lakh to the Project
Donating Rs 3 lakh to the Project
Donating Rs 4 lakh to the Project
Computer Lab for Schools (Minimum of 10 Computers)
Sponsor Girls for NEET Training (Per Student)
Sponsor Girls for AI Education & Placement Scheme (Per Student)
Sponsor Girls for Self Defense Class/ Kalaripayattu (Per student)
Sponsor Women/ Girls for Soft Skill Training (Per student)
Donate Bicycles for Girls (Per Student)
Vocational Guidance (Per student)
Awareness of legal rights and legal aid cells (Per student)
Digital Literacy (Training per woman )
Skill development & setting up DTP units, stitching units, Paper bag making units, Beauty parlour costing minimum Rs. 1,00,000
Rehabilitation of Girls from Juvenile homes
Rehabilitation of Girls with Special Needs
Pushcarts for women vendors
Pink E-autos
Rehabilitation of Cancer Survivor
Donate A Mammogram Equipment
Conduct Early Detection of breast Cancer camp in the GG District sponsored project (Per Camp)
Increase Awareness of the Use of Menstrual Cups (Per Camp)
Make a Panchayath Sanitary Pad Free
Human Milk Bank
Geriatic Care of Women (Per Camp)
Palliative Care for Women (Per Camp)
Water Treatment / Drinking Water for Schools and Colleges(Per school/College, costing minimum Rs 15,000)
Toilet Facilities in School/colleges New/ Maintenance worth Rs. 1,00,000
Toilet Facilities in School/colleges New/ Maintenance worth Rs. 50,000
Repairing & refurbishing Toilet in schools
Water ATMs
Breast Feeding Pod (Worth Rs. 1,00,000)
Smart Anganwadi
Day Care Centre With Min 10 Children
Above 2 lakhs - Upto Rs.5 Lakhs
Above 5 lakhs - Upto Rs.10 Lakhs
Above 10 lakhs - Upto Rs.20 Lakhs
Above 20 lakhs - Upto Rs.30 Lakhs
Above30 lakhs - Upto Rs.50 Lakhs
More than Rs.50 Lakhs
Project targeting low income groups (Costing Rs 50,000/- or more)
Project targeting low income groups (Costing Rs 1 lakh or more)
Hosting Rotary Limb camp
Financial contribution for limb support Rs1lakh
Financial contribution for limb support Rs 2lakhs
Financial contribution for limb support Above Rs 2.5 lakhs
Identifying patients-for each beneficiary
For providing travelling to camp site and other expenses per beneficiary
Media coverage of limb camp- Print Media
Media coverage of limb camp - Visual Media
Hosting UK international limb camp team
Sponsoring Help Desk in Railway Station( accord- ing to specification)Cost Rs 15,000 per help desk
Promotion of the Rail Maitri App
Participating in the Sponsorship of 50 MDT (Mobile Data Terminal) Devices program for the Railway police . Cost of 1 device Rs 11,500
Conducting awareness program for schools/colleges
Organizing Rallies (Min.100Persons)
Exhibiting hoardings/boards/banners per item
Distributing leaflets (Min.500leaflets)
Any major Anti- Drug use initiative that costs Rs 50000 and above
Participating in Tournaments (Cricket, Shuttle, Chess, Tug of War etc)(per person)
Member of the First Prize Winning Team(Per person)
Member of the Runner up Team (Per person)
Member of the Second Runner up team(per person)
MEMBERSHIP TO ANY OF THE ROTARY?S FELLOWSHIPS
Fundraising Programme (Collection of Minimum Rs.50000/-)
Every Additional Rs. 50000/- (Maximum 250 mark)
Organising Fundraising programme for the Purpose of contributing to TRF(upto Rs.50000/-)
Every Additional Rs.50000/- (Up to Maximum mark 500)
Participation in Zonal Level Competition for each items per person
Solo Song (Rotarian, Ann, Annet)1st Prize
Duet Song1st Prize
Solo Dance1st Prize
Group Song1st Prize
Group Dance1st Prize
Thiruvathira1st Prize
Participation in Revenue District Level Competition for each items per person
Solo Song (Rotarian, Ann, Annet) - 1st Prize
Solo Song (Rotarian, Ann, Annet) - 2nd Prize
DuetSong- 1st Prize
DuetSong - 2nd Prize
Solo Dance - 1st Prize
Solo Dance - 2nd Prize
GroupSong - 1st Prize
GroupSong - 2nd Prize
GroupDance - 1st Prize
GroupDance - 2nd Prize
Thiruvathira - 1st Prize
Thiruvathira - 2nd Prize
Participation in District Level Competition for each items per person
Solo Song (Rotarian, Ann, Annet) 1st Prize
Solo Song (Rotarian, Ann, Annet) 2nd Prize
Solo Song (Rotarian, Ann, Annet) 3rd Prize
DuetSong 1st/ Prize
DuetSong 2nd Prize
DuetSong 3rd Prize
SoloDance 1st Prize
SoloDance 2nd Prize
SoloDance 3rd Prize
GroupSong 1st Prize
GroupSong 2nd Prize
GroupSong 3rd Prize
GroupDance 1st Prize
GroupDance 2nd Prize
GroupDance 3rd Prize
Thiruvathira 1st Prize
Thiruvathira 2nd Prize
Thiruvathira 3rd Prize
90% Attendance and active participation In the Club meetings
Attend all District events (except PELS and Pre-PELS)
Sponsoring at least two new members to the Club
Sponsoring each additional member
Successful implementation of club project in which he/she is a member/ chairman/ director of the Sub committee
Organizing a District Event
Contribute $ 500 to Rotary Foundation during the year (2025-26)
Contribute $ 500 to Rotary Foundation during the year (2025-26) (100 for each Additional $1,000) (Max.1000points)
Attending International Conventions
Instrumental in identifying a project for having District Grant
Instrumental in identifying a project for having Global Grant programme for the club
Attending at least 5 other clubs as guest speaker
Organizing and serving Community Service Project
Help to promote fellowship among club members
Promoting Rotary and the Club in the Community
Support Sustainable Organic Vegetable Cultivation
Promote Urban Gardening
Sponsor Solar Panel for homes owned by women
Sponsor Segregation Bins for Households in the Ward or Entire Panchayath
Making Panchayath Plastic Free
Goat Donation Project
Cow Donation Project
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Attending OPPOL WORKSHOP(150 points per member attending)
Choose Year
2024 June 1 - 2025 May 31
2025 June 1 - 2026 May 31
2026 June 1 - 2027 May 31
2027 June 1 - 2028 May 31
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Recent Projects
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Any other exceptional community service activities not included above depending on the Merit of projects (100-500 points)
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Any other exceptional community service activities not included above depending on the Merit of projects (100-500 points)
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Regular weekly meeting (per meeting)
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